Some people are natural born planners. Others struggle to know where to begin. If you are in the latter group don’t worry – there are ways to make the task much easier than it has ever been before.
Do you have an event coming up that needs to be organised? If that event has your name down as the organiser, you might be starting to panic. Where do you start? What do you do? How on earth can you begin to make a list of the things you need to do to get the job done?
A good place to begin is with the type of event you need to create. This may be decided for you, at least in part. For example the event might involve celebrating a notable date in the company’s history. It might be an annual awards event. It could just be a chance to thank those working for the company for their hard work throughout the year. Whatever it is, you can use this as a starting point.
The tone of the event is also important to get right. For instance a ‘thank you’ event is probably going to be more fun and laid-back than an awards dinner. The tone will also help direct you as to what needs to be done in terms of organisation. A fun event could mean a buffet or barbecue needs to be organised. An awards dinner or a chance to impress current and potential clients is likely to be more formal, and therefore might involve a sit-down dinner.
Other things such as the venue required and the other services you will need to book can come next on the list. If you are unsure how to proceed, events companies London can help make the job easier. Consider numbers before looking at venues, to ensure you book one that is the right size. It is a good idea to opt for something slightly larger than you need in case figures increase at the last minute.
Caterers can be called in to handle all your food and drink needs. Speak to a few of them and narrow down the options from there. Price will be important of course and must fit in with your total budget. This should be calculated in advance so you know what you have to work with.
It is very important to know how much time you have available to work with. If you are panicking about fitting everything in, either put a schedule together with deadlines for each piece, or consider hiring one of the events companies London to take everything off your hands. Many people consider doing this if they don’t feel their skills in this area are particularly strong.
The key is to work towards the date of the event and tick things off your list at various times as you go along. It is quite good to delegate most of the tasks possible. But always make sure you know what you are doing.