Since the development of the Internet and IT technologies, businesses have been in a constant race for improving their infrastructure and becoming efficient machines that make few mistakes. Modern organizations utilize various software solutions to improve business results through better customer support, training, project management and so on.
There are even businesses that do their main work using different types of software, for example, web design companies. Still, companies are divided between acquiring and implementing on-premise software solutions and SaaS systems – software as a service. There are different opinions on this subject and people argue about which solutions are better.
In this post, we will talk about SaaS eLearning and why we think that these kinds of tools are better for the overall learning experience. Given the fact that eLearning is becoming more popular each day, there are a lot of new SaaS eLearning tools on the market. So let’s see what are the benefits of using such tools.
When a SaaS application is set up and installed, users that have permissions will be able to access the software on the cloud from wherever they want. The only thing they need is their credentials and a stable Internet connection and they will easily gain access to their learning management system. This allows learners to participate in sessions, courses and use a learning system quickly and instantly.
Simply put, people are not limited to one place where they can access their learning software, which is a highly important benefit. This is how employees or students can easily make sure that they attend every class or lesson. This means no falling behind and having all learners participate each learning session.
On top of all of these things, some people prefer learning from home on their own and they don’t like being bothered by others around them. With a SaaS application, an organization can provide this to its learners. Even if someone had to go away, e.g. on a business trip, that person can still be a part of your learning lessons from far away.
When you acquire a SaaS solution, your program will be on the cloud. This means that the vendor providing your software solution will be hosting the program on their server. Apart from the fact that you won’t have to install the program on your computers, this also means that your vendor operates the solution and makes sure that everything is working properly.
You won’t have to think about maintenance and hiring people that know how to fix bugs and take care of upgrades. Instead, all of these things will be done by your vendor once you have subscribed to their SaaS. The software updates and upgrades are also quite simple. The provider prepares everything and the only thing you will have to do is to click a button and wait for a couple of minutes so that new features and fixes are applied.
Whenever there are big fixes, updates or upgrades available, you will be quickly notified about them and they will be ready to use in just a couple of minutes. No need to call IT support teams and wait for them to come to you and perform long and complicated maintenance processes.
A lot of organizations that have the need for learning tools can have a fluent number of learners. For example, if we are talking about educational institutions, the number of students can vary a lot and if the number increases or decreases suddenly the organization needs to adjust its resources adequately to avoid having severe loss.
If the number of learners has decreased the organization needs to avoid paying for solutions that are basically not used by anyone because it can lose a lot of money. On the other hand, if the number of learners increases, you will have to expand the service that you can provide to make sure that you don’t miss any business opportunity for growth.
With SaaS solutions, an organization won’t have to invest in building new servers or completely reorganizing the architecture of the system, as it can easily increase the number of subscriptions or decrease them according to their needs. The process is quite simple and you can instantly provide eLearning to new users if needed.
This is how you will control your spending on learning efforts more effectively while at the same time making sure that your business needs are always catered to.
Pay only for what you use
Depending on what your needs are, SaaS can be cheaper for an organization in the short-term or long-term. Given the fact that your vendor will be responsible for setting up the whole system and maintaining cloud servers, the setup costs are non-existent compared to on-premise solutions where whole teams need pay you a visit to set up your eLearning system.
With SaaS model, an organization can pay for the costs as it goes, as subscriptions are usually flexible and you can quickly change them according to your business needs and budget. Like mentioned before, you won’t have to pay for maintenance and setting the system up, which also means less costs.
With on-premise software, you usually get a whole package that has to be paid completely, even though you don’t use all of it. This is not the case with SaaS applications, as you can usually choose specific features and services that you need and you will have to pay only for those you use.
Remember that not all SaaS applications are the same. Making sure that you find a reliable SaaS provider is essential if you want to have all of the benefits mentioned above. SaaS eLearning is a highly effective method that allows organizations to adopt modern learning capabilities which learners and teachers alike enjoy. SaaS software solutions beat on-premise solutions, no doubt about it.